United Taxidermist Association
Board Meeting via Teleconference  
March 27, 2013
Minutes  

Chairwoman Brenda Duvall called the meeting to order at 5:30 pm, MST.

Approval of the Agenda
A motion was made by Dale and seconded by Tony to approve the agenda as presented.
Motion passed.

Approval of February 27, 2012 regular meeting minutes
Correction to the February 27, 2013 minutes as follows:  The motion to reimburse Craig Lewis for the payment of the Artisan was made by Dave and seconded by Dale.
A motion was made by Mike and seconded by Gail to approve the February 27, 2013 minutes as amended.
Motion passed.

Chairman's comments
We are all seeing a great response to the UTA at various shows.  It is being seen as a positive association.  Thanks to all who are sending out the word and doing it without being paid.

Treasurer's Report - Mike
Report accepted as submitted by Craig Lewis.

The financial situation is looking better.

A motion was made by Dale and seconded by Billy to approve the Treasurer's Report as submitted.
Motion passed.

Marketing Report - Mike
The sponsor forms and package are being rewritten.  The promo pamphlet is almost done.  We are emphasizing that we are a HUNTING based program.  Unfortunately D & L's advertising was left out of the Artisan.  Master lists of advertisers, sponsors and business members must be maintained and current.

Directive:  Gail is to develop and maintain Master Lists of Advertisers, Sponsors and Business Members.

Craig discussed the need to follow through with billing advertisers in order to offset the Artisan magazine cost.

Discussion regarding earmarking a portion of the Sponsorship fees to cover the Artisan production.

Membership Committee Report - Gail
Membership drive is going well.  The raffle will end on March 31.

Fundraising Committee Report - Dave
An African game head seminar will be auctioned on taxi.net beginning on Monday, April 1.  Wildlife Gallery will be coming on as a Corporate Sponsor.

Artisan Committee Report - Gail
The magazine has been well received.  Need more content.

Directive:  Each Regional Director is to obtain one personal profile from a member in their region and submit to Gail.  Call one Artisan Award winner from your region and submit an article to Gail.

UTA 2014 Taxidermy Expo Report - Mike
Flyers are to be done this weekend.  They are working on a judges list and a seminars list.

Be Bear Aware Report - Dale.
The media event is on hold for the moment.  G&F is trying to locate funds to pick the mount up.  Dale is trying to locate a grizzly for the 2014 Expo.

Website - Craig
Making effort to keep the info current.

Directive:  Submit the name and info on one member in your region, with a photo, for a Member Spotlight for the web site.

Old Business

Be Bear Aware Trailer Decal Logo
Spelling error in the word united.  To be corrected.  Use on website and on all printed material.

Bookkeeper Status
Craig has contacted a bookkeeper.  Initial cost will be about $400.

Craig has arranged for a UTA Debit Card.

North Carolina Show/UTA Meeting

New Business

Discussion regarding the need for Errors and Omissions/Bonding for Board liability.

Directive:  Craig is to check into the cost for this liability insurance.

Discussion regarding a "1,000th Member Celebration".

Discussion regarding having a drawing at the World Show booth giving away the Tar mount and CDs.

Other Business

For the Good of the Order

Announcement of the next meeting:  Wednesday April 17, 2013 2:00 PM MST 

Motion to adjourn made by Dale at 3:15 pm, MST.

Respectfully submitted by:
Gail Tout

Summary of Motions

A motion was made by Dale and seconded by Tony to approve the agenda as presented.
Motion passed

A motion was made by Mike and seconded by Gail to approve the February 27, 2013 minutes as presented.
Motion passed

A motion was made by Dale and seconded by Billy to approve the Treasurer's Report as submitted.
Motion passed

Motion to adjourn made by Dale at 3:15 PM MST.

Summary of Directives

Directive:  Gail is to develop and maintain Master Lists of Advertisers, Sponsors and Business Members.

Directive:  Each Regional Director is to obtain one personal profile from a member in their region and submit to Gail.  Call one Artisan Award winner from your region and submit an article to Gail.

Directive:  Submit the name and info on one member in your region, with a photo, for a Member Spotlight for the web site.

Directive:  Craig is to check into the cost for this liability insurance.

Past Minutes
June 16, 2010
July 21, 2010
September 15, 2010
October 20, 2010
November 22, 2010
January 19, 2011
February 16, 2011
April 20, 2011
May 18, 2011
June 15, 2011
September 21, 2011
October 18, 2011
November 16, 2011
December 21, 2011
February 12, 2012
March 21, 2012
April 18, 2012
June 20, 2012
August 15, 2012
September 19, 2012
October 17, 2012
November14, 2012
January 16, 2013
February 27, 2013