United Taxidermist Association
Board Meeting via Teleconference  
October 19, 2011
Minutes  

Chairman Craig Lewis called the meeting to order at 5:30 pm, MST.

Approval of the Agenda
A motion was made by Dale and seconded by Frank to approve the agenda as presented.
Motion passed.

Approval of September, 2011 regular meeting minutes
A motion was made by Gail and seconded by Dave to approve the September 21, 2011 minutes as presented.
Motion passed.

Chairman's comments
1 - Hotel Arrangements.  Please let Craig know your travel plans.  He prefers that the board members be there by January 11th.
2 - Appointment.  Craig appointed Mike as Marketing Chairman and Dave as Fund Raising Chairman.  He thanked Dale for his past contributions in these areas.
3 - Expo Room Reservation Report.  We have passed our minimum requirement for number of rooms. 

Treasurer's Report
Report accepted as submitted.

Marketing Report
Report accepted as submitted.
Mike needs a list of Expo sponsors - Craig will send them.  Craig asked the board to find "new" sponsors.

Membership Report
Report accepted as submitted.

Fundraising Report
Dave is very interested in learning the ropes.

Catch a Dream Foundation Report
A new relationship proposal is in the works and will be sent to the board soon.

Artisan Committee Report
Report accepted as submitted.
In order to be self sustaining, more advertising is needed.

UTA Taxidermy Expo
The planning is going well.  Awards medallions look fantastic.  Competition and Registration Staff are in place.  Seminars are complete.  Schedule changes are happening, keep
track on the web site.  Auction items are needed.
Directive:  Dale and Dave are to head this up.  Contact each board member for contributions.
Discussion regarding a special Bronze Artisan Award.  Certificates will be issued to those attending seminars.

Be Bear Aware Report
Report accepted as submitted

Website
Report accepted as submitted

Old Business

New Business

Ratify Elk Hunt Decision
A motion was made to Executive Session at 6:15 pm, MST.  The board returned to regular session at 6:30 pm, MST.
A motion was made by Dale and seconded by Frank to refund $5,650 to the Adams family.  This motion was amended to add the $151 tag fee bought by the Adams family
for the hunt.  The total to be refunded $5,801.
Motion passed.

Steve and Heidi Favour Foundation
A motion was made by Dale and seconded by Frank to ratify the $100 donation to the Steve & Heidi Favour Foundation.
Motion passed.

Discuss Steve Favour Scholarship Fund
Discussion followed.
No motions.

Discuss Potential Locations For UTA Expo 2014
Need to make a decision regarding the location in order to announce it at the 2012 Expo.  Suggestions included the Midwest, Texas, Nebraska and Pennsylvania.  Board members
will be checking with the associations in their regions for suggestions.

Discuss Regional Membership Communication
It is extremely important that all Regional Reps contact the State Associations and the UTA membership in their regions regarding the Expo.

Discuss International Board Member Position
John Sanzo has been absent from all meetings in the past year.  A motion was made from Gail and seconded by Dale to declare the International Rep seat vacant and
establish a search for replacement.
Motion passed.
The Chairman will send a letter to board members reminding them of their obligation to attend meetings.

Other Business

For the Good of the Order
Please use every opportunity to obtain correct e-mail addresses for the membership.

Gail motion to adjourn and seconded by Dale 7:00 p.m. MST
Next meeting - November 16, 2011 @ 5:30 p.m. MST

Respectfully submitted by:
Gail Tout

Summary of Motions

A motion was made by Dale and seconded by Frank to approve the agenda as presented.
Motion passed

A motion was made by Gail and seconded by Dave to approve the September 21, 2011 minutes as presented.
Motion passed

A motion was made by Dale and seconded by Frank to refund $5,650 to the Adams family.  This motion was amended to add the $151 tag fee bought by the Adams for the hunt.
The total to be refunded is $5,801.
Motion passed

A motion was made by Dale and seconded by Mike to ratify the $100 donation to the Steve & Heidi Favour Foundation.
Motion passed

A motion was made by Gail and seconded by Dave to declare the International Rep seat vacant and establish a search for a replacement.
Motion passed

Summary of Directives
Directive:  Dale and Dave are to head this up.  Contact each board member for contributions.

Past Minutes
June 16, 2010
July 21, 2010
September 15, 2010
October 20, 2010
November 22, 2010
January 19, 2011
February 16, 2011
April 20, 2011
May 18, 2011
June 15, 2011
September 21, 2011